Board Meeting – Wednesday December 2nd, 2020

Meeting Agenda

1. Call To Order, Attendance, Agenda Review & Additions | Informational

2. Approval of Minutes | Action Required

   • Board Minutes
   • Membership Minutes

3. Financial Report - Treasurer | Action Required

   • Balance Sheet
   • Profit/Loss
   • Deposit Detail
   • Accounts Receivable Summary
   • Check Detail

4. Review of Virtual Actions | Informational

   • VisitMinot Tourism Recovery & Resiliency Action
   • Letter of Support Tourism Recovery & Resiliency

5. Holiday Season Update | Informational

6. 2021 Preliminary Event Calendar, Annual Meeting Update, Preliminary Event Calendar | Informational

   • Concept Events Schedule
   • Proposed Meeting Schedule

7. Bylaws Update & Discussion | Informational

   A draft of organizational bylaws will be presented. Board members will be introduced to topics in need of thought and future action.

   1. Mission, Goals, Values, Ethos
   2. Membership Categories, Board Structure, Terms, Selection
   3. Role of Committees
   4. Executive Structure

   Documents:

   • Bylaws Revision Memo
   • Existing Bylaws
   • Draft Bylaws
   • Bylaws Tempate

8. Additional Discussion Items | Action Required

   • Is anyone aware of the DBPA having a “Certificate of Exempt Status – Exempt Organization” used to claim tax exempt status for purchases?
   • Facade Improvement Program
   • Website Update
   • Shelving Material & Storage Expenses Approval ~$300
   • Rebranding/Renaming — Downtown Minot

9. 2021 Budget & December Special Meeting | Informational

   Potential Meeting Date Wednesday December 16, 2:00 pm